OpenMR Benelux Privacy Policy

Aligned with the General Data Protection Regulation (EU) 2016/679 (GDPR)


This Privacy Policy sets out the ways in which OpenMR Benelux collects and uses your personal data (personal information). It also explains what rights you have to access or change your personal data.

Any initiatives by OpenMR Benelux are not intended for children. We do not knowingly collect or maintain the personal information of children under the age of 18. If you are under the age of 18, please do not access OpenMR Benelux at any time or in any manner.

About us

We are a non-profit organisation serving the open science needs of the broad Magnetic Resonance Imaging in Medicine community in the Benelux countries (although not exclusively). You may find more information about our goals and events on our website.

When do we collect information about you?

We will collect any information that you provide to us only when you:

  1. fill in application forms/questionnaires released by OpenMR Benelux, or when you subscribe to an event hosted by us;
  2. contact us with the intention of becoming an active contributor to OpenMR Benelux efforts.

We do not collect any information about you on the basis of personal correspondence through emails, or your activity on social media related to the events organized by OpenMR Benelux.

How do we store your data?

We keep your data in online documents (e.g. Google Sheets or Google Docs). In both cases, the access rights are restricted to the organizing committee of OpenMR Benelux.

What type of information do we collect?

The information we collect about you:

  1. name, contact information, affiliation, academic title, years of experience in research and/or industry;
  2. survey data;
  3. personal details relevant for events, such as dietary requirements.

   Sensitive personal data

“Special categories” of particularly sensitive personal information (“Sensitive Personal Data”) require higher levels of protection. Such Sensitive Personal Data includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. In addition, details about criminal convictions and offenses are also subject to higher levels of protection. At the moment, we do not collect any Sensitive Personal Data.

   Information we receive from third parties

We do not reach out to any third parties (including your academic or professional institution) with respect to your personal data. If your application form is incomplete, we will contact you personally in order to fill in the gaps.

How do we use information about you?

  1. If you fill in open questions in the surveys/questionnaires in order to give us personal feedback, we might further contact you in order to get more information. This information may then be used with a purpose of improving the quality of OpenMR Benelux initiatives, or to invite you to events organized by OpenMR Benelux.
  2. The summarized, anonymized statistics can also potentially be used to create open-access materials to be shared at our websites. This is a non-commercial activity, for informative purposes only, and aims at improving visibility of OpenMR Benelux activities.
  3. If you deliver specific personal information such as dietary requirements while assigning for events, this can be used to better serve you at our events.

Whom we might share your information with?

We do not share your information with any third parties. In case we would like to do this in the future, we will ask for your personal consent.


We do not collect Cookies.

How do we look after your information and how long we keep it for?

We will retain your information for as long as is necessary to provide you with the services that you have requested from us. For instance, if you assign for a particular event, your information will be erased after the event (unless you clearly state that you wish to be informed about the next edition of the event during the registration process). If you request to become a member of our startup database, we will hold your contact information permanently until you request to remove the data from the database, or until the startup dissolves. In case of OpenMR Benelux’s dissolution, all the contact data will be erased.

Your rights to the information we hold about you

You have certain rights in respect of the information that we hold about you, including:

  1. the right to be informed of the ways in which we use your information, as we seek to do in this Privacy Policy;
  2. the right to ask us not to process your personal data for usage to produce summary statistics;
  3. the right to request access to the information that we hold about you at any moment;
  4. the right to request that we correct or rectify any information that we hold about you which is out of date or incorrect;
  5. the right to ask us to stop processing information about you.

Changes to this privacy policy

We may make changes to this Privacy Policy from time to time. We will post any changes to our site, or notify you of any material changes by email. Any changes will come into effect the next time you engage with us after the changes have been notified.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us by updating your profile account information or contacting us via email.